AMMA PRIVACY STATEMENT
AMMA (Australian Mines & Metals Association) respects the privacy of your personal information. We only gather information where it is necessary. We are committed to ensuring that we comply at all times with the National Privacy Principles (NPP) as set out in the Privacy Act 1988 (Commonwealth).
WHEN DO NATIONAL PRIVACY PRINCIPLES APPLY?
The NPP apply to the collection, use and disclosure of personal or sensitive information. We may use personal information for the primary purpose it was collected for or for a reasonably expected related purpose.
Use in legal proceedings: where we have collected information for a purpose other than the primary purpose of collection, we can use or disclose personal information where we reasonably believe that the use or disclosure is reasonably necessary for the preparation for, or conduct of, proceedings before any court or tribunal; or implementation of the orders of a court or tribunal.
WHAT KIND OF INFORMATION IS COLLECTED?
- Name, address, occupation and contact information.
- Interests in areas of AMMA services, events and campaigns.
- Credit Card or Bank account details.
- Details of previous legal actions.
- Financial circumstances.
- As an employer, personal information relating to employees.
Please note that if you do not give us the information we request, it may affect our ability to meet our obligation to you.
Generally, we do not collect sensitive information. However, we may collect sensitive information from you in certain circumstances with your consent or where it is required by law. Sensitive information is a subset of personal information. It means information or opinion about an individual's racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, criminal record or health information about an individual.
HOW DO WE COLLECT PERSONAL INFORMATION?
We will generally only collect personal information from you. This may be collected through means such as written correspondence, via telephone or in meetings with our staff.
At or before the time (or, if not practicable, as soon as practicable after) we collect personal information we will take steps to ensure that you are aware of:
- Our identity and how to contact us;
- The fact that you are able to gain access to information;
- The purposes for which the information is collected;
- To whom we usually disclose information of the type collected;
- Any law that requires the particular information to be collected; and
- The main consequences (if any) if all or part of the information is not provided.
WHAT ARE OUR RESPONSIBILITIES, IF YOU RPOVIDE OTHER PEOPLE'S PERSONAL INFORMATION TO US?
If you provide personal information to us about someone else you must ensure that you are entitled to disclose that information to us and that, without us taking any further steps required by privacy laws, we may collect, use and disclose such information for the purposes described above.
HOW DO WE USE PERSONAL INFORMATION?
We will tell you the purposes for which we intend to use your personal information.
We will use personal information obtained about you for the primary purpose it was collected or a reasonably related purpose.
If you are a client or target client, we may also use the information to inform you of recent developments in our areas of expertise or upcoming seminars. If you do not wish to receive these communications please contact our head office.
We will only use the information for other purposes if your consent is obtained, or if we are otherwise entitled to do so under the legislation.
As an employer association and employer we are bound by a common law duty of confidentiality. This duty means that we do not disclose information relating to or arising from our relationship, including personal information, unless authorized by you or where it is required by law. We respect this duty of confidence.
WHO WILL USE YOUR PERSONAL INFORMATION?
Only appropriate employees of our organisation will access personal information necessary to perform our functions and activities, such as providing legal or training services to you.
In some circumstances it may be necessary for us to disclose personal information about you to provide legal advice or commence legal proceedings. The types of third parties we may need to provide information to include:
- Other experts/specialists;
- A court, tribunal or regulatory authority; and
- Service providers such as document management or legal document reproduction companies, agency employees, superannuation funds and insurers.
HOW DO WE ENSURE ACCURACY OF INFORMATION?
We will take all reasonable steps to ensure that the data we collect, use or disclose is complete and up to date and has been obtained directly from individuals or reputable sources.
We request that if any of your personal information changes, you notify us as soon as possible.
IS YOUR PERSONAL INFORMATION SECURE?
We make every effort to ensure that the personal information we hold is protected from misuse or unauthorized access, modification or disclosure.
Our security measures include, but are not limited to:
Restricting access to our computer systems to authorized persons through the use of user names and passwords. These restrictions allow us to track which authorized persons have accessed records.
The use of firewalls and virus scanning tools to prevent unauthorized persons and viruses entering our systems.
DO WE USE YOUR PERSONAL INFORMATION FOR MARKETING PURPOSES?
Serving clients is fundamental to our business. If you are a client or a target client, as part of our service to you, we may use your personal information we have collected to identify products and services that might be of use to you, such as our bulletin or daily news. If you do not wish to receive marketing information from us, please contact our Head Office and this request will be processed as soon as is practicable.
We do not disclose names and addresses to third parties for the purpose of allowing them to market their products and services.
WHAT INFORMATION DO WE COLLECT USING TECHNOLOGY?
Our website is designed to give you useful information in relation to our services, employees, events and current issues. To track the use of our website and to continually develop it to meet your needs, we may collect information about who has accessed our site and which pages where viewed so as to determine overall use patterns. We only use such information collected for statistical purposes and do not attempt to identify individual users.
HOW DO YOU ACCESS THE CURRENT INFORMATION REGARDING OUR POLICY?
As our business and website continue to evolve we will review this policy and we may revise it. We reserve the right to change our policy at any time.
WHAT CAN YOU DO IF YOU HAVE A QUESTION OR COMPLAINT?
Contact the AMMA
Primary Purpose: the dominant reason for information being
Personal Information: is information or an opinion (including information or an opinion forming part of a database) whether true or not, and whether recorded in a material form or not, about an individual (not a corporate body) whose identity is apparent, or can reasonably be ascertained, from the information or opinion. It includes all personal information regardless of its source.